BY-LAWS OF THE SCHOOL TRANSPORTATION SUPERVISORS OF NEW JERSEY, INC.
(a) To promulgate and establish the highest standards of ethics in transportation methods and practices for schools.
(b) To increase and diffuse knowledge and aspects of the school transportation field and to make these freely available to its members and the interested public.
To engage in a program of professional development and improvement of persons carrying on activities in the field of school transportation for the benefit of all pupils, schools and school systems.
(c) To cooperate with educational associations and with governmental organizations, including federal or state, in developing and improving school transportation management and administration.
(d) To promote the physical, economic and social welfare of the members.
The name of this association shall be School Transportation Supervisors of New Jersey, Inc. (STS)
ARTICLE I – Organization and Officers
The President, Vice President, Secretary and Treasurer shall be elected for a term of two (2) years, and the office holders may serve up to two consecutive terms.
The affairs of the Association shall be managed by a Board of Directors, consisting of nine (9) Directors, three (3) from each area, the officers and the immediate past president.
There shall be nine (9) Directors; three from each area. They shall hold office for three (3) years. The President shall select and the Board of Directors confirm one (1) Director from each area to serve as area chairperson. The term of office for area chairperson is one (1) year effective October 1st. The chairperson may not be removed during term of office without sufficient cause and approval of the Board of Directors. The Directors’ terms of office shall be staggered so that each year there is an election for a Director’s term in each area.
ARTICLE II – Meetings
Section 1. General Membership meetings
(a) General Membership Meetings shall be held during the months of December and June. During the June meeting, election and installation of Officers will take place. Officers elected shall serve terms as elsewhere defined beginning on the first day of July next following such elections. Twenty full members shall constitute a quorum for regular or special meetings of the general membership.
Section 2. Board of Directors’ meetings
(a) Board of Directors’ Meetings shall be held during the months of July, October, January, and April. Special meetings shall be called by the Secretary on 24 hour e-mail, or written notice from the President or at a call of five members of the Board of Directors with the same notice to all directors.
(b) A quorum for a duly constituted Board of Directors meeting shall be 51% of the Board members currently serving in office, rounded up to the nearest whole number.
Section 3. Area meetings
(a) Area chairperson shall hold meetings during the Fall and Spring. Additional meetings may be held at the call of the area chairperson if they do not conflict with the general membership meetings.
(b) Any decisions by the area, other than membership approval, shall not bind or supersede that of the general membership of the organization.
(c) The President, Vice President, Secretary, and Treasurer may and are encouraged to attend all area meetings.
ARTICLE III – Duties of Officers
PRESIDENT: The President shall preside at all meetings of the Association and of the Board of Directors; shall have general supervision of the affairs of the Association; shall see that all orders and resolutions or the Board are carried into effect. The President shall prepare the program for general meetings of the Association and shall chair the meeting. The President may modify the program if they deem it necessary. The President shall appoint all committees not otherwise provided for and shall be ex-officio member of all committees, except the Nominating Committee. The President shall provide the deciding vote in cases where it will matter. The President shall approve all expenses incurred by the Association before invoices for such obligations are paid. The President will produce a formal document at the June General Meeting showing all bills/statements/ect. that they approved for the fiscal year.
VICE PRESIDENT: The Vice President shall act in all cases for and as the President in the latter’s absence or incapacity, and shall perform such other duties as he may be required to do from time to time. The Vice President shall oversee the Financial Committee and the budget and shall present the annual budget to the Board of Directors. The Vice President will also be the responsible for taking of Meeting minutes in the absence of the Secretary.
SECRETARY: The Secretary shall keep a full and accurate record of the proceedings of all General Meetings of the Association and of the Board of Directors and shall sign the same. The Secretary will produce a dated Sign In Sheet for all Board Meetings and General Meetings. The Secretary shall have the secretarial records present at all General Meetings of the Association and meetings of the Board of Directors; shall keep a list of members; and shall be custodian of all property of the Association not in the charge of the Treasurer. In case of the Secretary’s inability to attend any meetings as mentioned above, the Secretary shall see that the records of the Association are properly sent to such meetings. The Secretary shall keep a record of all official correspondence of the Association. The Secretary shall at the expiration of their term of office transfer to their successor all books, papers, records and other property in their possession belonging to the Association. The Secretary will keep all Sign In Sheets and Meeting Minutes in a Ledger that will be present at each attended meeting.
TREASURER: The Treasurer shall have custody of the corporate funds and securities and shall keep full and accurate accounts and receipts and disbursements in books belonging to the organization, and shall keep the moneys of the organization in a separate account to the credit of the organization.
He/she shall disburse the funds of the organization as may be ordered by the Board, taking proper vouchers for such disbursements, and shall render to the President and Trustees, at the regular meetings of the Board, or whenever they may require it, and account of all transactions as Treasurer and of the financial condition of the organization. The Treasurer will file, or cause to be filed, all financial reports required of the Association. This includes, but is not limited to, all State and Federal forms and reports, especially IRS form 990 and necessary 1099 forms. Shall be Bonded at the expense of STS.
ARTICLE IV – Parliamentary Authority
The rules contained in Robert’s Rules of Order Revised shall govern the Association in all cases to which they are applicable and in which they are not consistent with the by-laws or the special rules of order of the Association.
ARTICLE V – Amendments
These by-laws may be altered or amended upon a two-thirds vote of all full members present at General meetings, if the proposed amendment shall have been offered in writing not later than thirty days prior to its introduction.
Amendments become effective on the day they are passed by said two-thirds vote.
ARTICLE VI – Dissolution
Dissolution of the Association may take place at any meeting called for that purpose. Notice of a vote on dissolution must be sent to all active members at least 30 days prior to the meeting. The quorum for a vote on dissolution shall be 51% of the full membership. Upon dissolution of the Association, or the winding up of its affairs, the remaining assets of the Association, after the payment of all debts, shall be distributed to like non-profit organizations such as the National Association for Pupil Transportation.